Patron	The Baroness Mallalieu KC

Society Office

Little Ash Farm Cottage, Ash Lane, Withypool, Somerset, TA24 7RR
Tel: 07340 223177
Email: secretary@exmoorponysociety.org.uk

Treasurer’s Office

Deborah Drummond, Stable Barn, Atherington, Umberleigh, EX37 9HP
Telephone: 07813 700618
Email: treasurer@exmoorponysociety.org.uk

Administration Office

Susannah Muir, Bentwitchen Farm, South Molton, Devon, EX36 3HA
Telephone: 07919 974514
Email: admin@exmoorponysociety.org.uk

Committee AGM 2025 – AGM 2026

Name	Appointment	Retirement
Mark Drummond	AGM 2026 (Second Term)	AGM 2030
Megan Gillon	AGM 2026 (Second Term)	AGM 2030
Rob Taylor	AGM 2026	AGM 2030
Dr Sue Baker	AGM 2025	AGM 2029
Dr Michael Dewhurst MRCVS	AGM 2025	AGM 2029
Sheralee Matravers	AGM 2025 (Second Term)	AGM 2029
Dr Debbie Davy	AGM 2025	AGM 2028
Janet James	AGM 2025	AGM 2028
Stephanie Poulter	AGM 2024 (Second Term)	AGM 2028
Lloyd Parry	AGM 2025	AGM 2027
Dr Christian Scharch	AGM 2025	AGM 2027
David Wallace	AGM 2023 (Second Term)	AGM 2027

If you  would like to bring a matter to the attention of the Trustees, please send your request to the Secretary at (secretary@exmoorponysociety.org.uk).

TRUSTEES

Trustees of the Society are elected each year by the membership.  The Committee consists of 12 members, 3 of whom step down each year on a rotational basis.  Trustees stepping down after a four year period, may seek re-election and, if elected, serve another four year term.  Trustees stepping down after serving two four year periods may not put themselves forward for re-election until the following year.

Elections take place each year prior to the Annual General Meeting held in May.  If you are a member of the Society and would be interested in becoming a Trustee of the Exmoor Pony Society then please contact the Secretary (secretary@exmoorponysociety.org.uk).

Nomination forms are available from the Secretary and should be returned, duly completed, not less that 35 clear days prior to the AGM.

For information on the role of a Trustee, please visit www.gov.uk and read The essential trustee: what you need to know, what you need to do.

Every area of the Society’s work has a dedicated ‘Reporting Trustee’. Reporting Trustees coordinate activity within their section, ensure it aligns with the Society’s strategy, support volunteers, identify when additional volunteers are needed and keep other trustees informed of emerging issues. Each section also has a Supporting Trustee to maintain continuity during absences or when a Reporting Trustee retires.

The table below shows the current Reporting & Supporting Trustees.

Section	Areas	Reporting Trustee	Supporting Trustee
Administration	Bulk mailing preparation & logistics; Record keeping & archiving	Sue Baker	David Wallace
Breed Conservation	Breeding advice re members' queries; Conservation grazing & rewilding; Gene Bank Project; Gene pool monitoring & population management advice; Scientific (including veterinary) research/issues	Debbie Davy	Stephanie Poulter
Events & Showing	Affiliated shows; AGM event logistics; Area shows; Awards & competitions; EPS shows (Breed Show / Spring & Autumn shows); Member events; Trophies, rosettes & bursaries	Sheralee Matravers	Janet James
Finance & Fundraising	200 Club; Accountancy support; Area funds; Auditing; Bookkeeping/Xero; Earned revenue; Employee payments; Financial analysis, forecasting, planning & budgeting; Financial reporting to Committee; Friends of Exmoor Ponies; Fundraising & Legacies; Gift Aid; Grant Applications including HBLB; Invoicing & payments; Preparation of Annual Returns (Companies House & Charity Commission); Reserves management	Michael Dewhurst	David Wallace
Governance & Compliance	AGM Governance; Articles of Association/Rules/Bylaws; Charity & Company Law Compliance (e.g. statutory register maintenance & non-financial document filing with Companies House); Organising & minuting committee meetings; Policies & Codes; Tracking trustee rotations & organising elections	N/A (Secretary)	Mark Drummond
Marketing, Publicity & Public Relations	Advertising; Education - schools & higher education plus local Wis/history groups; Leaflets; Management of Ponies for Sale/Loan/Wanted lists & Stallion List; Market research; Marketing strategy/planning; Public events; Public relations; Publicity; Social Media including Facebook (Public); Spokesperson for EPS TV/film /radio/press/ social media; UK & International organisation liaison; Website (Public)	Megan Gillon	Sheralee Matravers
Member Services	Complaints & Concerns; Grassroots membership database management; Leaflets; Member administration; Pre-publication editing & proofing; Publications - Yearbook & newsletters; Social media (Members); Website (Members)	David Wallace	Sue Baker
People	Employee/trustee development; Inspector training; Judge training; Maintaining judge & inspector lists; Personnel (HR); Trustee training; Volunteer training	Janet James	Sheralee Matravers
Registry & Breed Operations	Breeder advisor (for queries regarding inspections); Breeding Programme document / DEFRA liaison; Foal registrations; Grassroots pony database management; Passports / PIO & related enquiries; Planning & co-ordinating foal & stallion inspections; Stallion licensing; Stud Book, Filial stud books & liaison with daughter societies	Christian Scharch	Lloyd Parry & Sheralee Matravers
Risk	Documenting processes; GDPR; Health & Safety; Insurance; Legal matters; Risk assessments; Safeguarding; Succession planning; Welfare	Mark Drummond	Michael Dewhurst
Secretarial	Enquiries response – first point of contact	N/A (Secretary)	N/A
Strategy	TBC

PRESIDENT ELECT

At the Annual General Meeting in each year the Charity shall appoint two members of the Charity (whether or not already being members of the Committee) to be President and President-Elect from the conclusion of that meeting until the conclusion of the next following Annual General Meeting. If any President so elected shall die or otherwise vacate office before expiration of his or her term of office the President-Elect shall automatically become President for the remainder of such term. Associate Members and Junior Members shall not be eligible to become President or President-Elect. The President and the President Elect shall be eligible for re-election.

Normal practice is for the President Elect to become President in the year following their appointment. No person shall be appointed to the office of President or President-Elect unless not less than three nor more than thirty five clear days before the date appointed for the annual general meeting notice has been given to the Charity of the intention to propose that person for appointment together with a notice executed by that person of his willingness to be appointed.

Presidents and Officers

Position	Holder
President	Nigel Hill
President-Elect	Sandy Wooderson
Honorary Vice-Presidents	David Brewer, Dr Sue Baker, David Mansell
Chair	David Wallace
Vice-Chairs	Dr Sue Baker, Mark Drummond, Dr Christian Scharch
Secretary	Jay Gee
Treasurer	Deborah Drummond

 

Past Presidents

2025 Ian Graham
2024 Ruth Thomas MRCVS
2023 Dr Michael Dewhurst MRCVS
2022 Elizabeth Barker
2021 Margaret Partridge Keane
2020 David Mansell
2019 Ann Nicholls
2018 Stephanie Poulter
2017 Jill Graham
2016 Anne Western
2015 Amanda Hill
2014 Sue Burger
2013 David Wallace (representing the late Derek Sparks)
2012 The late Jackie Ablett
2011 Joanna Webber
2010 David Brewer
2009 Rex Milton
2008 The late Eunice Prosser
2007 Marion Williams
2006 David Mansell
2005 Linda Westcott

Privacy Notice

The Exmoor Pony Society is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us may be used. This data may include your name, address, email address and telephone number.

For all equine passport applications and transfers of ownership, your name and address together with the equine’s details will be recorded on our database and supplied to the Central Equine Database as required under the legislation. These details may also be requested by DEFRA and equivalent organisations in Scotland and Wales as well as enforcement bodies such as Trading Standards, Food Standard Agency and the Police.

In addition to the above, data held on ponies registered in Section 1 and their breeder’s name and address will be published in the Society’s stud book print outs and on the online studbook where breeders/owners can also opt to have their details including telephone and email contacts.

Membership details will also be recorded on our database to enable the Society and its Area Representatives to serve its members and it will hold the minimum amount of data required to efficiently carry out its obligations.